Excellus BCBS provider portal, phone and payer ID quick facts
| Provider portal | https://www.excellusbcbs.com/providers |
|---|---|
| Provider phone | 1-800-363-4658 |
| Claims payer ID | 00801 |
| Eligibility payer ID | 00801 |
| ERA payer ID | 00801 |
| Timely filing | 120 days |
| Prior auth route | X12 278 plus provider portal |
| Last reviewed | 2026-04-23 |
Excellus BCBS at a glance
| Legal name | Excellus Health Plan, Inc. |
|---|---|
| Also known as | Excellus BlueCross BlueShield, BCBS Western NY/Central NY |
| Category | BCBS affiliate |
| Parent organization | Lifetime Healthcare Companies (BCBSA licensee) |
| Claims payer ID | 00801 |
| Eligibility (270/271) payer ID | 00801 |
| ERA (835) payer ID | 00801 |
| NAIC company code | Not published |
| States covered | New York |
| Members covered | ~1.5 million members |
| Provider portal | https://www.excellusbcbs.com/providers |
| Provider phone | 1-800-363-4658 |
Always verify claims-routing details against the member ID card and the payer's current EDI companion guide before submission.
Timely filing & appeals for Excellus BCBS
Excellus BCBS's standard timely filing window for participating providers is 120 days from the date of service. Plan-specific products (Medicare Advantage, Medicaid, employer groups, secondary claims) may have shorter or longer windows — always confirm against the policy linked below before disputing a TFL denial.
| Submission type | Window |
|---|---|
| In-network initial claim | 120 days |
| Out-of-network initial claim | 120 days (verify per plan) |
| Secondary / coordination of benefits | 120 days from primary EOB |
| Corrected / appeal | 180 days from denial |
Appeal levels
- Level 1: First-Level ReconsiderationFile within 180 days
Written request for claim reconsideration with supporting documentation, filed within the stated window of the denial notification.
- Level 2: Second-Level Formal AppealFile within 60 days
Formal appeal reviewed by a party not involved in the initial determination; typically requires the first-level decision letter.
- Level 3: External / Independent ReviewFile within 120 days
External Independent Review Organization (IRO) review per ACA §2719 and applicable state law.
Source: Excellus BCBS provider policy. Always confirm before disputing a TFL denial — payer policies are versioned and product-specific.
Prior authorization with Excellus BCBS
Excellus BCBS accepts X12 278 prior-authorization transactions electronically. The procedures most commonly subject to prior authorization include advanced imaging, inpatient admissions, specialty pharmacy, and certain outpatient surgical procedures. Use the payer's authorization tool below to confirm requirements per CPT before scheduling a service.
Excellus BCBS maintains a live prior-authorization code lookup tool that supersedes any cached list. Use the provider portal or the policy documents below to confirm the current PA list before rendering a service.
Top denial reasons for Excellus BCBS
Per-payer denial benchmarks publish here once the QuickIntell anonymized ETL pipeline ingests sufficient Excellus BCBS volume. Until then, see the broader CARC reference for industry-wide remediation guides.
Electronic claims, eligibility & ERA
| Transaction | Supported | Payer ID |
|---|---|---|
| 837P / 837I claims | Yes | 00801 |
| 270 / 271 eligibility | Yes | 00801 |
| 278 prior authorization | Yes | 00801 |
| 835 ERA | Yes | 00801 |
Payer IDs vary by clearinghouse — confirm against your clearinghouse payer list (Availity, Change Healthcare/Optum, Waystar) before configuring submitter routing.
State coverage
Excellus BCBS operates in the following states. Each link opens state-level Medicaid program details, dominant commercial payers, and state-specific RCM regulations.
QuickIntell coverage for Excellus BCBS
- QuickRCM
End-to-end claim lifecycle automation tuned to Excellus BCBS's edits and adjudication patterns.
- QuickAuth
Automated prior-authorization submissions and status checks for Excellus BCBS services that require PA.
- QuickERA
Automated 835 ERA posting from Excellus BCBS with payment reconciliation and denial routing.
Frequently asked questions about Excellus BCBS
Where is the Excellus BCBS provider portal?
The Excellus BCBS provider portal is available at https://www.excellusbcbs.com/providers. Use it for eligibility checks, claim status, prior authorization workflows, appeals, and payer-specific routing updates. QuickIntell links to the payer's provider-facing portal as a reference and is not the official payer portal.
What is the timely filing limit for Excellus BCBS?
Excellus BCBS's standard timely filing limit for participating providers is 120 days from the date of service. Plan-specific products (Medicare Advantage, Medicaid managed care, employer groups) may have different windows — confirm against the payer's provider manual before disputing a TFL denial.
What is the Excellus BCBS payer ID?
The primary claims payer ID for Excellus BCBS is 00801. Eligibility (270/271) uses 00801 and ERA (835) uses 00801. Always verify against the member ID card and your clearinghouse payer list before submitting.
Does Excellus BCBS accept electronic claims?
Yes — Excellus BCBS accepts ANSI X12 837P and 837I electronic claims through standard clearinghouses. Real-time eligibility (270/271) is supported and X12 278 prior authorization is supported.
How do I appeal a Excellus BCBS denial?
Excellus BCBS uses a 3-level appeal process. Level 1 (First-Level Reconsideration) must be filed within 180 days of the denial. Each escalation level requires the prior decision letter and supporting clinical or coding documentation. See the appeal-levels block above for deadlines and process.
How long do Excellus BCBS prior authorization approvals take?
Excellus BCBS's prior-authorization decision turnaround typically follows standard industry windows: 72 hours for urgent requests and up to 14 calendar days for non-urgent requests. Specialty drugs and high-cost imaging may extend further. Submit through X12 278 or the Excellus BCBS provider portal for the fastest turnaround.
What is the Excellus BCBS provider phone number?
Providers can reach Excellus BCBS at 1-800-363-4658 for claims status, eligibility verification, and authorization questions. Have the member ID, date of service, and tax ID ready before calling. Most operational tasks are faster through the provider portal at https://www.excellusbcbs.com/providers.
Run cleaner claims to Excellus BCBS with QuickIntell
QuickAuth, QuickRCM, and QuickERA are validated against Excellus BCBS's EDI behavior — eligibility, prior auth, claim scrubbing, and ERA posting all run on real payer rules.
Disclaimer
This page is operational reference for medical-billing professionals. It is not legal, clinical, or contractual advice. Payer policies change without notice — always verify against Excellus BCBS's current published documents before submission. CPT® is a registered trademark of the American Medical Association.